We provide schools with the ability to track students' attendance by having students check in and out of events. This includes: classes, labs, opportunities, and tests. Schools have the option to track attendance for the event types they prefer in their school settings. When a student checks in or out, it records the time and location of the student at that moment. Students can check in or out of events using either the browser or the app. Additionally, if the event is an opportunity, students can check in or out on the main dashboard or the opportunity documentation.
Note: Location services must be available on the device and enabled by the user for marking the location to be possible.
Contents:
A. Checking In/Out using the Browser
B. Checking In/Out using the App
A. Checking In/Out using the Browser
Note: It is possible to check in and out of opportunities multiple times throughout a shift if needed.
Main Dashboard:
1. On the main dashboard, you will see blue and black tiles. If there is an event you are able to check in/out for, the appropriate tile will appear. Click the dropdown for the tile.
2. Click Check In/Out to mark your attendance.
Note: If you do not see the tile to check in, it could be that your school does not track attendance for this event type, or you have not been added to the event. Reach out to your instructor for more information.
Note: If you do not see the check-out option, look under the check-in tile to see if you've checked in for the event.
3. Select whether you would like the time and date to be updated to the time you clicked the button and add a comment (optional).
Within Documentation (Opportunities Only):
Note: You can only track attendance for current opportunities.
Checking In:
1. Begin by opening your documentation through your student role.
2. If Check Ins are required, at the top of the page you will see a yellow banner for check in. Check or uncheck the box for updating your time based on the time you click the button.
3. Click Check In to mark your attendance.
Checking Out:
You can check out using the Attendance section or check out when you submit the opportunity. If you need to check out of the opportunity without submitting documentation, use the Attendance section option.
Attendance Section:
1. When you are ready to check out click the Info tab.
2. Select the Attendance tab.
3. Select if you would like your actual end date/time to be updated based on the time of submission, then click Check Out to mark your attendance.
Submit Tab:
1. When you have finished your documentation, go to the Submit tab.
2. In the bottom left corner, you will see the option to check out when you submit documentation (it may already be selected) and select the checkbox.
3. Select if you would like your actual end date/time to be updated based on the time of submission, add a message if desired, then click Submit Documentation to mark your attendance and submit your opportunity.
B. Checking In/Out using the App
Note: It is possible to check in and out of opportunities multiple times throughout a shift if needed.
Home Page:
Checking In:
1. On the Home page, you will see white tiles for the event types that have an option for check-in. Click the dropdown for the tile you want to check into.
2. Click Check In for the desired event.
Note: If you do not see the tile, it could be that your instructor does not track attendance for this event, or you have not been added to the event. Reach out to your instructor for more information.
3. Click the green Check In button to mark your attendance.
Checking Out:
1. On the home page, you will see a white tile labeled Active Events. Click Check Out to mark your attendance.
2. Add a comment if desired (optional) and click the blue Check Out button.
Within Documentation (Opportunities Only):
Checking In:
1. Begin by opening your documentation through the Clinicals tab.
2. If Check Ins are required, at the top of the page, you will see a notice to check in before you begin. Click Check In.
Note: If Check Ins are not required, you will not see the notice; you will check in using the Home tab (see above).
3. Select whether you would like your actual start date/time to be updated based on the check in, and click the Check In button to mark your attendance.
Checking Out:
1. When you have finished your documentation, go to the submit tab.
Note: If you need to check out of your documentation without submitting, do so using the Home tab (see above).
2. Under the Attendance section, you will see the option to check out when you submit documentation. Select it.
3. Choose if you want your actual end date/time updated based on the submission time, add a comment if you would like, and then click Submit Documentation to record your attendance and submit your opportunity.
Additional Resource:
GPS Location Tracking: Info on enabling and optimizing location tracking and troubleshooting.