School Administrator- Creating and Editing Classes [Testing]
Every cohort needs to have at least one class in order for students to enroll and can have as many classes as the administrator would like. You can add and edit your classes to suit the needs of your cohort, as they have many features that can control how your students work with that class.
Info: In order for a class to be edited or added, a cohort must already exist. If you have not created the cohort yet, click here for more info on how to do so.
To locate this feature, click the Manage Cohorts dropdown in the active cohorts tile. Click edit for the cohort to which you would like to add new classes or edit an existing class.
Contents:
A. Adding a New Class:
1. Begin by editing the cohort you would like to add a class to. This can be done through your admin role under Current Cohorts or by clicking the Manage Cohorts tile on the dashboard (as seen below).
Note: If your cohort has not been published yet, you can only access it from the dashboard.
2. Click the Testing tab.
3. Click the Classes tab.
4. Click the [+] New Class button.
5. Fill out the required information.
Class Name: This is the name that will appear for the class for students and instructors.
- Pro-Tip: Make the name specific and unique.
Cohort Name: This will default to the name of the cohort and cannot be changed from this location.
Cohort Code: This will only appear for published cohorts. It is the code given to cohorts for student enrollment and cannot be changed.
Program: The program will default to what has been set in the cohort settings.
Class Starts/Ends Dates: These are the dates when the class starts and ends. The school can extend these dates at any point but cannot exceed the cohort open and close dates.
Curriculum: Select the curriculum that best aligns with the class.
- Note: This does not limit your exam creation or computer adaptive testing. It only sets this curriculum as the default curriculum in reporting and is kept as a record here.
Class Description/Summary: A description of the class. Students can view this information on their home pages under their current class section.
6. Save when finished. After you save, more features will populate. Navigate to section C for more information on each feature and tab.
B. Editing an Existing Class:
1. Begin by editing the cohort that contains the class you wish to edit. This can be done through your admin role under Current Cohorts or by clicking the Manage Cohorts tile on the dashboard (as seen below).
Note: If your cohort has not been published yet, you can only access it from the dashboard.
2. Click the Testing tab.
3. Click the Classes tab.
4. Click edit for the class you would like to change. Scroll down to section C for more information on the individual class features and tabs.
C. Class Features and Tabs:
Utilizing the various class features and tabs allows you to customize your class settings to meet the needs of your class. Though you are not required to save until you have gone through all the tabs and are totally finished, it is generally recommended to save at the bottom of each tab as you make changes so that nothing is lost in the event that you forget to save in the end or have to step away.
Settings:
On the Settings tab, the Cohort Name and Program will be defaulted from the cohort settings and cannot be changed from this location. However, you can edit the Class Name, add additional Instructors, change the Begins and Ends Dates, the Curriculum, or the Class Description/Summary.
To add additional instructors, click the Class Instructor(s) dropdown and locate the one you need. You can narrow the list by typing the beginning of their name to filter the options.
Segments:
Segments allow instructors to adjust the view of their grade book by date. A default segment runs from the start to the end of the class. It is recommended that this default segment be left and any additional segments that might be helpful to the school be added.
Add a segment by entering the Name, the Start and End Dates, and then clicking the + button (green plus sign). The dates are set to begin and end at 00:00. If you want to encompass the entire day of the end date, set the end date to the day after what you actually need.
Note: If you do not click the + button, the segment will not be saved when you click save.
Grade Book:
The Grade Book tab is where you enter the values that you would like the program to use to automatically grade your tests and populate the grade book for the class.
Note: It is important to complete the grade book before students begin taking exams. If not completed, students may see inaccurate grades.
Class Passing Percentage: The percentage required to pass the class.
Grading Method: Select either Raw Score or Cut Score. Raw Scores are a straight percentage of questions answered correctly. Cut Score based grading considers the difficulty of the material being tested on, grades the students accordingly, and is a far more accurate representation of student competency levels.
Test Type: Quiz, Test, Module Exam, and Final Exam. These cannot be changed, but can be given a different name in the grade book by utilizing grade type descriptions.
Grade Type Description: This allows you to rename a test type, so when an exam has that test type set in its settings, it will be called by the name you prefer in the grade book.
Offline Grade Type Description (optional): These are grades that are manually entered into the grade book. The name will default to Other, but you can change that and add additional offline grade types if needed.
Test Pass %: The percentage needed to pass the exam.
% of Grade: The percentage of the grade that grade type counts toward the student's overall grade.
Students:
The Students tab allows you to add, remove, and accept class enrollment requests for your class and give extra time to a student's timed tests.
Enrolled Students: Students who are active in the class.
Enrollment Requests: Students who are not added to the class but have requested to be.
Demo Students: Instructor demo student accounts that have been added to the class.
Cohort Students Not In This Class: Students added to the cohort but have not been added to this class and do not fit into the previous sections mentioned.
Across from the student's name will be options for removal, acceptance/decline, or addition, depending on their section. Click the option to adjust their status in the class. Click Login As to assume the student's identity.
Extra Test Time: This feature gives a student extra time on both static and adaptive tests in EMSTesting/Platinum Tests. Click on the student name on the left (use the down arrow) in the list to expand the extra test time area. Example: You can enter 50 (to give the student 50% more time). On a test that is set for 60 minutes, the student you select to give more time to would be allowed 90 minutes.
Tests:
In the Tests tab, you will see all tests associated with the class.
Cloned Classes: If the class was cloned, the tests tab will default to listing all the exams that were added to the previous class. You can delete or edit the test date to suit the needs of the new class.
New Classes: If a class is added using the new class button, no tests will be added automatically. All exams must be added either through the Tests tab or under Manage Tests.
Adding tests to the class through the Tests tab: Click the red Add Test to Class button, then select the exam you would like to add. Select the exam settings you would like to have, and save.
- Info: Click here to learn more about the exam test settings.
Adaptive:
The Adaptive tab is where you will enable computer adaptive tests for your students. This feature is optional and controlled by the school/instructor. They can be enabled at any time and the school chooses when and which modules are available to students.
Test Limit: The maximum number of computer adaptive tests a student is allowed to take. 0 means there is no limit.
Select which modules you want to be available for adaptive testing: Check the boxes next to the curriculums or modules you want to be available to your students. Clicking the curriculum name will check all modules for that curriculum.