(Instructor) Creating labs

When creating labs, there are 2 options: creating a single lab or a batch of labs.  A single lab will just be an individual lab experience and will not repeat.   A batch is a set of labs that can run for up to 3 years with 3 different options of schedule type.  

A.  Single Lab Creation 

B.  Lab Batch Creation 

Note:  If you are an instructor needing assistance with how to create batch graded labs, click here. 

Note(students):  This article explains how Instructors create labs, if you are a student trying to create a lab or need help with documentation, click here.

A.  Creating a Single Lab

1. Log into Planner with your Instructor role. Select the Labs tab and click Manage Labs. 

2.  Click the +New Lab button. 

3. Fill out the details for the Lab.  

• Title: the name of the lab.
• Description: Optional. Any additional details you would like to add to the lab for the students.  
• Start Date/Time: When the lab is scheduled to begin. 
• End Date/Time: When the lab is scheduled to end. 
• Class(es): The class(es) that you would like to be able to sign up for this lab or the class that the student is in that is being manually assigned. 

4.  Click Create when satisfied with the details you have added in step 4.  This will prompt more settings to populate. 

5.  Skills tab: add any skills you would like to automatically populate in the student's documentation. Students can still manually add any lab skills that are available in the class while documenting. (Optional) 

6.  Students tab: Adding students to the lab ahead of time. (Optional)

• Click the gold Modify Students button on the right. 
• Click the checkbox next to the student(s) being assigned to the lab and click Save Changes.

7. Documents Tab: Select or upload any documents you would like to be included in the student's documentation. (Optional) 

8.  Forms Tab: Checkbox who fills out the documentation for the form you would like included in the documentation. (Optional)

9.  Click the blue Save button when finished. 

B.  Creating a Batch of Labs.

1. Log into Planner with your Instructor role. Select the Labs tab and click Manage Labs. 

2. Click the Batch Create/Edit button. 

3.  Click the +New Batch button. 

4.  Tile and Description: 

• Title: The name of the lab.
• Description: (Optional) Any additional details you would like to add to the lab for the students.  
• Allow students to signup for the lab?: select Yes or No. 

5.  Labs Tab: Click the gold Add Labs button, then fill out the settings.  

Enter the settings for the lab batch.  

• Location: Where the labs will take place. 
• Start Time: When the labs are scheduled to begin. 
• Duration: the amount of time the student will be scheduled to stay at the clinical lab. 
• Sign Up By Start Date: when students can begin signing up for the labs.  
• Sign Up by End Date: how many days before the lab do students need to sign up for the lab.

6.  Choose your schedule type and create the schedule: There are 3 types of scheduler options: Calendar, Repeatable, or Fire Schedule.

• Calendar: This is more of a "random" schedule.  There is no pattern to the lab days.  You select the days that the lab is available to the students.
• Repeatable Schedule: Schedule that repeats on certain days of the week at a particular frequency for an extended period. 
  • Select Days of the Week: Days of each week that the lab experience occurs
  • From: When the schedule will begin
  • To: When the schedule will end (up to 3 years out). 
  • Frequency: How often the schedule repeats. If this lab is available Monday-Thursday, but only on the third week of the month you can pick 'Every Third Week' From the frequency menu.
  • Note: The picture shows a Monday, Wednesday, and Friday option that runs for 3 years and is available every week.
• Fire Schedule: This schedule is frequently used by firehouses.  This does not follow a set day of the week, but rather a pattern of X number of days off, then X number of days on. 
  • From: When the schedule will begin
  • To: When the schedule will end. 
  • Pattern: The pattern must be typed in in this format x,-x.  For example, if you want to be 3 Days on and 2 days off you would write it like this 3,-2.

6.  Add Schedule: Once you have chosen a schedule type and added the settings you will click the blue Add Schedule button.  That will bring you back to the main Instructor: Lab batch edit page.  From there you will be able to see the listed Labs.  

• • • Clear All Labs: This button removes the schedule you just created.
    • Remove: This allows you to remove particular days from the schedule like holidays. 

  7. Classes Tab:  Select the class(es) that you would like to be able to sign up for these labs.

7. Skills Tab: add any skills you would like to automatically populate in the student's documentation. Students can still manually add any lab skills that are available in the class while documenting (Optional) 

8. Documents Tab: Select or upload any documents you would like to be included in the student's documentation. (Optional) 

9.  Forms Tab: Checkbox who fills out the documentation for the form you would like included in the documentation. (Optional)

Note: If you want the form to populate in the student's documentation, you need to checkbox student.  Even if it is the instructor who fills it out.  Checking instructor means the form should populate on the instructor side of things after the student has submitted their lab for review. 

9.  Click the blue Create Labs button when finished.