(School) Creating and Managing Cohorts [Testing]

School Administrator- Cohorts [Testing]

You can manage your cohorts and create new ones on the School Home page of the administrator role for Testing. 

To locate this page, click on your School Administrator role for Testing. The default homepage is School Home.

Contents: 

A. Upcoming, Current, and Completed Cohorts

B. Creating New Cohorts

C. Links Related to Cohort Completion

A. Upcoming, Current, and Completed Cohorts:

The Cohorts section will default to the Current tab. You will see a listing of the current cohorts added to your school. The Upcoming tab will show cohorts created for your school that have not yet reached their start date. The Completed tab shows any cohorts that have reached their close date. 

Click the dropdown for the cohort to view Student Assessments or Edit Cohort. 

Student Assessments: 

This is where you can view your student's Assessment Test results. Click the Student Assessments icon to view or delete the test results. 

Click the student's name to review or delete their individual test results. Click the different tabs to view the results of each exam (Reading Level, Entry Assessment, Math Score, Test Anxiety Level, Motivations, Learning Style, Character). Click the Delete Test to allow the student to retake the exam or the PDF Export button to export the student assessment test results. 

Edit Cohort: 

Click the Edit Cohort icon to view or update settings in your testing cohort. 

You can view or make any desired changes by clicking through each tab. When you are finished, click the Save button at the bottom.

Info: Click the links below for more information on each tab. 

• EMSTesting: Editing and Creating Classes. 
• Platinum Planner: 
• Class Groups
• Students

B. Creating New Cohorts:  

1. Begin by clicking the red + Add Cohort button at the bottom of the Cohorts section to add a new cohort.

.

2. Fill out the required information.  

• Profession: The profession your cohort will be under. 
• Program: The program your students are studying. 
• Name: The name you would like your cohort to have. This is what your students will see next to their student role. (Specific is better)
• Cohort Open Date/Cohort Close Date: The dates you want your cohort to open and close. This does not have to correlate with your student's real start or real end date. This is how long you want the cohort to be open. 
• Description: (Optional) Description of the cohort. 
• Cohort Admins: This gives instructors without school admin roles the ability to edit the cohort like an admin. Users who are already school admins do not need to be added as cohort admins.  
  • Note: This does not add users to classes as instructors. 
• Enrollment Period Start Date/Enrollment Period End Date: The submission period for enrollment in this cohort begins on the first date and ends on the last date. The selected range is when students will be allowed to submit requests to join the cohort. 

Checkboxes: 

• Allow students to message each other: Check the checkbox to allow your students to send messages within the system to each other.
• Allow instructors to manage student class enrollments: If you would like instructors to have the ability to manage student class enrollments, check the checkbox.
  • Note: This is for Class enrollments, not enrollment into the cohort. Only school admins and cohort admins can manage cohort enrollment requests. 

3. Once satisfied with your settings, click Save. Once your cohort is saved, it will be in Draft status.

Note: Cohorts will not be open for students to enroll until the cohort has at least one current or upcoming class added to EMSTesting/Platinum Tests or Platinum Planner and the cohort has been published.  

From here, you can continue to enable Testing or Planner or close and return later. Links for enabling Testing and Planner are at the bottom of this article in section C.

Note: Draft Cohorts can only be located through Manage Cohorts on the main dashboard. Links for how to access and publish a cohort are at the bottom of this article in section C. 

For AccredAssist Users Only: 

4. If you are an AccredAssist user, you will be able to add additional information after saving.  

• Post-graduate surveys allowed: Check this box if you would like to allow surveys for this cohort. 
• Surveys Send-By Date: You will be reminded after this date to initiate sending surveys. If left blank, the date will be determined based on the school's global setting. 
• Actual Start Date/Actual End Date (if different): If the official start or end date is different from the Cohort Open Date and Cohort Close Date, you can set those dates here. This is primarily used for reminders to send student surveys and calculate attrition rates.
• Attrition Applies After: Any students who are dropped after this point in time will be included in any retention/attrition calculations. 

C.  Links for Cohort Completion: 

For more info on how to enable Platinum Planner or EMSTesting/Platinum Tests, click the links below. 

• Enabling Platinum Planner
• Enabling EMSTesting/Platinum Tests
  • Note: Directions for how to publish a cohort can be found in section B of both enabling articles. 
• Accessing a Draft Cohort