(School) Edit Course [PlatinumEd]

Update AppG stuff 1/2 the way down and add in SMC 23 stuff

EMSTesting & Platinum Tests Courses	Platinum Planner Courses
Class Groups	Students | Manage Course Requests

Schools can manage courses from the my.platinumed dashboard for all our products. Click on the grey and black Manage Courses call-out to show the Manage Course Listing area.

If you have courses already, they will be listed in this area. To create a new course, click the green new course button on the top right.

Your school will automatically be selected. Choose your profession and program, give your course a name, and enter start and end dates and description.

Note: If your school uses AccredAssist, then you will have the Actual Start Date and Actual End Date option as well.  This allows attrition to be correctly calculated and surveys to be sent out on time.  List the "regular" start and end date as anytime you would like students to be able to start enrolling and the end date as when you no longer want students to have access.  List the "actual" dates as when your course officially starts and ends. 

Course Admins: Any instructors selected here will have full access to edit this course and manage enrollment. Only School Administrators can make changes to this list.

Note: An instructor account must be created first before that instructor will show in this drop-down.

Next you will see 3 check-boxes for options within your course:

Allow students to message each other: If you would like students in your school to message each other within our system, check this box.

Allow students to manually enroll in this course: If you want the system to automatically enroll students into the course you are creating (which is easier for the administrator), check this box. If you would like to accept students individually into your course, uncheck this box. 

Allow instructors to manage student class enrollments: If you would like to allow all instructors to manage student class enrollments, check this box.

Click Save to continue. You will see the options you have selected so far, plus a Student Verification is Disabled button.

The Student Verification button is used if your school is using Verify Students for background checks. If you have a Verification Campaign Code for your school, click the student verification button and enter in your campaign code. This will require students in the course to go through Verify Students for a background check before entering the course.

Click Save to continue. You will see 5 tabs upon saving your new course.

Note Before Students Can Enroll: You must complete the setup for either EMSTesting or PlatinumTests. You must create at least one active (or future) class.

EMSTesting/Platinum Tests Courses

If you have a school subscription to EMSTesting or PlatinumTests, click on the tab (tab will show either EMSTesting (not enabled) or PlatinumTests (not enabled)) to enable the course, then click the large green Enable Testing button.

Once you have enabled the course in EMSTesting or PlatinumTests, you will see setup instructions and a drop-down titled How would you like to proceed? You can create a new course or clone an existing course (if a course has been built in your school in the past).

Curriculum: Please select a curriculum from the drop-down. (Applies to EMSTesting only)

Educational Standards: Educational Standards refer to the uniform document released by NHTSA around 2008. This is the curriculum that most EMS textbooks follow. Though it is standard in that it has the same category and topic for each level, it is not very specific, observable or measurable making it very difficult to truly standardize and use for specific, constructive feedback. Since it is what the textbook uses, we suggest that you create quizzes and tests using this curriculum when you first begin the program. When you finish a large section (Module) we would then suggest you turn on the adaptive testing portion of the website and use the corresponding Educational Standards to help acquaint students with the adaptive process. 

Module, Topic, Objective: When students have less than adequate performances, Adaptive Testing can be designed to focus on the specific MTO where the students are weak. The MTO is the reference to the specific, observable, measurable objectives that were utilized prior to the release of the Educational Standards. It is also the objectives that the publishers chose to adopt for the most part where they could to build out the textbooks based on the new Educational Standards.

National Registry: As students near the completion of their program (and particularly during the Capstone portion of the Paramedic program) we would suggest you change the Adaptive Testing curriculum to the National Registry. The NR is based on the National Registry Practice Analysis and it is what the current National Registry Examinations should be based on.

After you have selected your options, click the Save button to continue.

In the Settings tab, you can change your curriculum (see descriptions above, if needed) then you will see the Classes tab right next to the settings tab.

Click the green New Class button.

Give your class a Name, choose Instructor(s), class Begin and End Dates, Curriculum and any short Class Description/Summary.

Click the Save Button.

For more on creating classes, see the Edit Testing Class article.

Platinum Planner Courses

If you have a school subscription to Platinum Planner and are a supported profession, click on the Platinum Planner (not enabled) tab, then click the large green Enable Platinum Planner button.

Once you have enabled the course in Platinum Planner, you will see setup instructions and a drop-down titled How would you like to proceed? You can create a new scheduling-only course (This option is for schools that do not use Platinum Planner for skills tracking and want limited reporting for hours), create a new course w/ skills tracking, or clone an existing course.

Clone an Existing Course: A drop-down will appear with previous courses to clone a new class from. Choose the course you want to clone and then select if you want to create the classes from the course. Rename the classes for less confusion.

After you have selected your options, click the Save button to continue.

Settings

Note: If you are creating a Paramedic Level Course (EMS Schools Only) on or after August 1, 2016 the NREMT requires a scenario class to meet portfolio requirements for the course.

Age Group

The Age Group drop-down will default to Platinum Recommended (2018), and will follow Newborn (1 hr. to 23 hrs.), Neonate (1 day to 28 days), Infant (more than 28 days less than 1 year}, Toddler (1 year to less than 3 years), Preschooler (3 years to less than 6 years), School Aged (6 years to 12 years), Adolescent (more than 12 years, less than 18 years), Adult (18 years to less than 64 years), Geriatric (64 years and greater).

Platinum Legacy (Pre-2018): will follow Newborn (1 hour to less than 1 month, 7 hours), Infant (1 month, 7 hours to 1 year), Toddler (More than 1 year to less than 3 years), Preschooler (3 years to less than 6 years), School Ager (6 years to less than 12 years), Adolescent (12 years to less than 18 years), Adult (18 years and less than 64 years), Geriatric (64 years and greater).

Note: Labs and Clinicals created for students will use the age group you have created/selected here in the course setup. Go to  Options > Manage Age Groups within Platinum Planner to set up custom age groups. If you would like help with this option, please call or chat with our Customer Support Team and they will be happy to assist you.

Allow students to create preceptors: This box checked, allows students to create preceptors from their account. This is recommended.

Require email for preceptor creation: This box checked, forces students to provide an email address when creating their preceptors. This is recommended.

Ignore skill requirements (for EMS Schools Only): This box checked, is for schools who do not want the system to enforce skill sequencing prerequisites for Appendix G.

Enable skill documents: Checking this box will display a PDF version of the skill form where available.

Please note before students can enroll: You must create one active (or future) class.

Hours Requirements

In the Hours Requirements tab you will see hour requirements pre-populated for you, based on the type of Course you created. The system automatically distributes your required clinical and field internship hours.

If you see this message: There are no available classes to set requirements at this time. After creating classes, revisit this section to add Class Hour Requirements (optional). Go to the Classes tab and create a class to set requirements for.

All active hours’ requirements, skill requirements and classes will show in green when you select the tab.

If you choose “All” from the Display only toggle, you will be able to view all hour requirement categories.

Skill Requirements

The top dotted line area is where you can upload or drop your Appendix G Matrix Excel file for importing your schools course skill requirements directly into the skill requirements area (EMS Schools Only).

Note (EMS Schools Only): The Appendix G Student Minimum Competency Matrix excel file can be found on the CoAEMSP website under Self Study Reports or you can view it here: coaemsp.org/Self_Study_Reports.htm

 Audit Skills

The audit skills link (top right under 2nd row of tabs) looks for possible discrepancies between your courses and classes and lets you know if you need to adjust skills in your course settings. The "average for courses in this program" line shows you what other schools in your same program are setting skill minimums to.

Lab Skills, Scenario Skills, Clinical Skills tabs

Skill Source Display Toggle

 This area shows toggles or buttons that can turn skills off and on based on the requirements for the course. In this example, If you want to display all Appendix G skills, turn off all other skills to view. The same for Custom (School created skills), National Registry and Platinum (Platinum created skills) skills

Skill Classification Display Toggle

The Appendix G course we are building has 4 different skill classifications. Basic Competency, Basic Competency Scenario, Individual and Individual Scenario. To display the skills in each category, turn on/off skills.

Skill Minimums

The Skill Minimums are automatically set in Platinum Planner based on certification requirements for the program and the program type of the course. The number is a count of the minimum number of times a student must complete a skill in order to meet graduation requirements. Also, a student Peer or Instructor must review the documentation for these skill attempts. Completion of these skills will show in the student Progress Report.

Proficiency

If you would like the student to complete the skill more times than the minimum requirement (listed in the skill minimums above) in order to gain additional experience or confidence in a skill, you can add Proficiency values. 

The Proficiency values are the number of successful attempts at a skill you would like to see a student complete out of a number of consecutive attempts. Ex: 3/5 or 3 out of 5 would suggest you would like to see the student successfully complete the skill 3 times out of 5 consecutive attempts before they(or you) might consider them proficient in the skill.

If a student completes the Proficiency benchmarks it will display in their Progress Report when clicking on an individual skill.

Sims Used/Sims Value

The Sims Value is automatically set based on requirements for the program/program type of the course .

Click Save to save your entered course information.

For more on creating classes, see the Edit Planner Class article.

Class Groups

Class Groups are groups under a "Course" that can be used to organize or group students. It is used to make the student enrollment process easier when multiple classes are used in a course. After payment, the student would go directly into this group you select for that student.

Note: Class Groups must be setup before students enroll into the Course.

After the setup of a Course and Class(es), click the "Class Groups" tab in the "Edit Course" area.

For a more detailed look, go to: Class Groups and how to add students to them, an article on our website.

Also, please refer to the What are Class Groups? help article for further explanation.

Students

The Students tab shows the school account balance or credit that your school currently has and the ability to add credit. If you need to add credit to your School Account Balance, click the add credit link on the top right on the page in green.

The student tab shows students in (pending) Enrollment Requests, (pending) Assessments Only and Full Course Students that are accepted into the course along with their payment status. If a student has not paid, a payment link is provided for a school to pay with credit or to send a request to the student to pay.

Enrollment Requests

Student enrollment requests that you will need to approve or decline so that the student can be added to the course in your school. Click approve to add the student, decline (if needed).

A payment window will come up, it is defaulted to the School Pays window. If the student must pay, click and select the Student Pays button.

Assessments Only Students

These students only paid to do assessments and have not paid for the full program. If this student now needs access to the full program, click approve to add the student for the full program, decline (if needed).

A payment window will come up, it is defaulted to the School Pays window. If the student must pay, click and select the Student Pays button. (The only option that will appear will be for the full program).

Full Course Students

This area will show all the Students already ACCEPTED into this course and which program they have paid for and the number of classes they are in.

You can also easily Manage Course Requests from the PlatinumEd Dashboard.