School Administrator- Manage Cohort Enrollment Requests
Manage Enrollment Requests allows you to respond to your students' cohort enrollment requests. School administrators and cohort admins can use this feature.
Enrollment requests can be responded to in two ways: through the main dashboard by clicking the cohort enrollment request tile or by editing the cohort and selecting the Students tab.
1. Through the cohort enrollment request tile:
From the main dashboard, click the Manage Cohort Requests dropdown on the cohort enrollment request tile.
*See below for directions on how to respond.
2. By Editing the cohort:
Click the Manage Cohorts dropdown on the active cohorts tile. Under the Actions column, click edit for the cohort for which you would like to access the enrollment requests. The requests will be found under the Students tab.
*See below for directions on how to respond.
Contents:
A. Enrolling Students into a Cohort
B. Enrolling Students into Full Access after Assessment Testing
A. Enrolling Students into a Cohort:
1. Begin by navigating to your pending enrollment requests. As mentioned above, this can be done in two ways; for this example, we will use the enrollment requests tile on the main dashboard.
- Click Manage Cohort Requests on the cohort enrollment request tile.
- Click either Approve or Decline.
- Jump to step 3 if declining the request.
Note: Please pay careful attention to the cohort requested by the student. If they are accidentally enrolled into the incorrect cohort, only our Support Team can resolve the issue through a transfer.
2. Approve:
Select:
Who pays: School Pays or Student Pays.
- Note: if Student Pays is selected, the student will not have access to their cohort/classes until they submit their payment.
Products: Platinum Tests/EMSTesting Full Access, Assessment Testing, and/or Platinum Planner.
-
Note:
- If Assessment Testing is selected, the students will be in the Assessment Testing phase. They will not have full access until accepted into Testing Full Access. Section B goes over how to do this.
- Options may vary on the program selected for the cohort and the products the school has enabled.
- Info: Click here for more information on Assessment Testing and how it can be utilized in your school.
Payment (for School Pays): There are three options: Access Card, Credit Card, and School Credit.
- Access Card: If the school has access cards/codes, they can be entered to use for enrollment.
- Credit Card
- Note: If not using an access or credit card, leave these sections blank.
- School Credit: If the school has school credit available, this box will be checked on by default. This option pulls from the credit the school has added to its account. Uncheck this box if you do not want to draw from school credit and instead would only like to use a credit card or access code.
Note: There will not be a payment section for Student Pays.
Class Groups: Select the class group to which you would like to add the student. If the cohort does not have custom class groups added, the only options will be All Classes or No Classes.
- All Classes: Adds students to all the classes in the cohort automatically.
- No Classes: Adds the student to the cohort, but does not enroll them in any classes. They will need to submit class enrollment requests or be added to the classes manually.
Info: Click here to learn more about custom class groups and how this can allow you to enroll your students into specific classes.
Click Submit when finished with all selections.
3. Decline:
If the student is not being accepted into a cohort, you will click Decline.
That will cause the Decline Cohort Enrollment window to pop up. Here, you can add a message to the enrollee if desired, then select Yes if you are sure you want to decline the student.
B. Enrolling Students into Full Access after Assessment Testing:
1. Begin by editing your cohort. Click the Manage Cohorts dropdown on the active cohorts tile, then select edit for the cohort you need.
2. Click the Students tab.
3. In the Assessments Only Students section, click approve or decline for the student.
- Jump to step 5 if declining the request.
4. Approve:
Select:
Who pays: School Pays or Student Pays.
- Note: If Student Pays is selected, the student will not have access to their classes until after submitting their payment.
Products: Platinum Tests/EMSTesting Full Access and/or Platinum Planner.
- Note: Options may vary on the program selected for the cohort and the products the school has enabled.
Payment (for School Pays): There are three options: Access Card, Credit Card, and School Credit.
- Access Card: If the school has access cards/codes, they can be entered to use for enrollment.
- Credit Card
- Note: If not using an access or credit card, leave these sections blank.
- School Credit: If the school has school credit available, this box will be checked on by default. This option pulls from the credit the school has added to its account. Uncheck this box if you do not want to draw from school credit and instead would only like to use a credit card or access code.
Note: There will not be a payment section for Student Pays.
Class Groups: Select the class group to which you would like to add the student. If the cohort does not have custom class groups added, the only options will be All Classes or No Classes.
- All Classes: Adds students to all the classes in the cohort automatically.
- No Classes: Adds the student to the cohort, but does not enroll them in any classes. They will need to submit class enrollment requests or be added to the classes manually.
Info: Click here to learn more about custom class groups and how this can allow you to enroll your students into specific classes.
Click Submit when finished with all selections.
5. Decline:
If the student is not being accepted into a cohort, you will click Decline.
That will cause the Decline Cohort Enrollment window to pop up. Here, you can add a message to the enrollee if desired, then select Yes if you are sure you want to decline the student.